New Vendor Registrations & Updates
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      3. New Vendor Registrations & Updates

      How to Access and Review Vendor Profiles

       The Vendor Profiles tab in Vendor Master Updates lists all payees that have completed the registration process for your organization. This means the payee has:
      • Submitted the New Vendor Registration form.
      • Had their submission approved by your organization.
      • Had their registration data integrated into your ERP system.
      • Any new data (e.g., new vendor numbers) uploaded back into PaymentWorks.

      The Vendor Profiles tab provides an organized view of payee information and their Company Profile details.

      Accessing Vendor Profiles

      1. Log in to PaymentWorks.
      2. Navigate to the Vendor Master Updates section.
      3. Select the Vendor Profiles tab from the menu on the left.

      This tab lists the Payee Name and Vendor Number as they appear in the Supplier Upload file your organization uploaded to PaymentWorks.

      Vendor Profiles View:

      • When you click on a payee name, a window will appear on the right displaying the Company Profile information provided by the payee.vendor_profile_details.png

      Company Profile Information

      The Company Profile provided by the payee is divided into three tabs for easy navigation:

      1. Company Info

      This tab includes:

      • Tax Information: Legal Name, TIN, TIN Validation Status, Tax Classification, and W-9/W-8 Form.
      • Marketing Information: Primary (Corporate) Address, Main Phone Number, Company Website URL, D&B Number, and more.
      • Sanction List Report: Any sanction-related alerts.

      2. Payment Details

      This tab contains:

      • Remittance Address: The address associated with payments for this payee.

      • Bank Account Information: Linked bank account details for the specific vendor number.

        To view the bank validation document provided by the payee, click on the Validation File link.

      3. Custom Fields

      • Displays responses to "Custom Field" questions included in your organization’s New Vendor Registration form. These fields allow your organization to collect specific information tailored to your business needs.

      Handling Payees with Multiple Vendor Numbers

      You may see a payee listed multiple times in the Vendor Profiles tab if they have distinct vendor numbers or site codes. This is often due to multiple branch locations or remittance addresses under one corporate name that must be paid separately. Each listing will correspond to unique vendor numbers and/or site codes, each with their specific remittance address.

      By organizing payee data into distinct sections, the Vendor Profiles tab provides a comprehensive and accessible view of all relevant supplier information. For more details on related functionality, check out our Knowledge Base.