The Invoice File feature will allow users with proper permissions more insight into the processing of their Invoice files. These screens will allow users to view summarized invoice data, generate reports, select the preferred processing method for Invoice Files, and upload Invoice Files.
The Invoice Files screen will allow users to view a summary of the types of records in their files and identify any errors or unmatched invoice records. (Unmatched records refer to invoice records containing a vendor number and site code without a matching supplier record.)
Invoice Summary Data
Clicking on each file row will expand the line item and display the following information in the Summary Data section, as well as any errors identified with the file.
Note: If a large number of unmatched records are identified during the processing of an invoice file, users should verify that they have uploaded their Supplier File before the Invoice File.
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Record Types: New Records, Modified Records, Deleted Records, and Unchanged Records. This count reflects the types at the time that the file was uploaded.
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Record Status: Accepted, Paid, Approved, Rejected, and Exceptions. This count reflects the status count at the time the file was uploaded.
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Count of Unmatched Records in this file. This count reflects the count at the time the file was uploaded.
Please Note: When unmatched records are identified, we recommend you either remove those records from the file before uploading again or upload those supplier records into Paymentworks.
A Processing Configuration tooltip will be available when clicking on the (?). It will describe the processing method that corresponds to the number on the Invoice File screen.
An email tooltip will be available when clicking on the name of the uploading user for each file that was uploaded. This will provide the user with the ability to view the email of the user who uploaded the file as well as directly email the user.