Tax documents such as the W-9 and W-8 are essential for providing taxpayer identification information and certifying your tax status. Below, you’ll find a brief overview of these forms and guidance on how to address questions about them.
What is a W-9 Form?
The W-9 form is used by U.S. persons (citizens or resident aliens) to certify their Taxpayer Identification Number (TIN) and tax status to payers.
- Purpose: Certifies your TIN (e.g., SSN or EIN) and confirms tax exemption status (if applicable).
- Who Uses It:
- U.S.-based businesses.
- Independent contractors or individuals providing services to a U.S. customer.
What is a W-8 Form?
The W-8 form series is used by non-U.S. individuals or entities to certify their foreign status and claim any applicable tax treaty benefits.
-
Common Types:
- W-8BEN: For foreign individuals to claim foreign status and tax treaty benefits.
- W-8BEN-E: For foreign entities to certify their status and claim treaty benefits.
-
Who Uses It:
- Foreign individuals or entities receiving U.S.-sourced income.
Key Differences Between W-9 and W-8
| Feature | W-9 Form | W-8 Form |
|---|---|---|
| Who Uses It | U.S. persons (citizens or resident aliens) | Non-U.S. individuals or entities |
| Purpose | Certify TIN and tax exemption (if applicable) | Certify foreign status and claim treaty benefits |
| Issued By | IRS | IRS |
| Withholding Implications | Minimal for most cases | May reduce or eliminate U.S. withholding taxes |
PaymentWorks Support Limitations
PaymentWorks Support cannot provide guidance on completing or choosing the appropriate tax documents. We are not tax experts and are unable to offer advice regarding:
- Which form to use (W-9 or W-8).
- How to fill out specific sections.
- Tax terms or classifications.
Who to Contact for Help
For assistance with tax documents:
-
Consult a Tax Professional:
- A tax expert can provide personalized guidance based on your situation and jurisdiction.
-
Contact Your Customer:
- For clarification or guidance specific to your registration, reach out to your customer directly.
This ensures you receive accurate, compliant advice regarding your tax documentation.